Dispatcher

Reports to: Transportation and Facility Manager

 

Job Overview: Organize and monitor the storage and distribution of products, ensuring optimum efficiency and productivity with an eye on all stages of the delivery cycle.

Duties and Responsibilities:

  • Schedule and facilitate pre-erection shipping meetings onsite with erector and contractor
  • Plan with contractor to ensure timely shipping of product including short and long term scheduling
  • Generate load lists from shop drawings
  • Coordinate with office and production to make sure projects will be complete on time and be ready to ship at the time the jobsite is ready for the product
  • Update weekly load schedule
  • Maintain a weekly list of projects and number of loads shipped
  • Answer phone calls from truckers at home at all hours
  • Own inspection and maintenance log and coordinate with maintenance for service when repairs as needed
  • Maintain strong line of communication with truck drivers while delivering product to ensure wait time is minimal wait time
  • Creating bill of ladings
  • Daily coordination and communication with sites and plant
  • Build and maintain erection sequence spreadsheets
  • Update job specific information into EPM
  • Maintain shipping information in Ops Manager
  • Keep current on shipping laws and regulations
  • Order permits
  • Coordinate drop lot locations if project requires this a solution for successful shipping
  • Schedule Shag driver if drop lot is being used
  • Be creative on a daily basis with transportation solutions especially in driver shortage situations
  • Track production on projects to make sure they are ready for shipment
  • Rent or lease extra equipment as required to deliver product during heavy shipping periods.
  • Make recommendations on haul rates typically updated yearly

 

Qualifications

  • A degree in business administration, logistics, transportation, supply chain or an equivalent of a minimum, 5 years of applicable experience is preferred
  • Demonstrated work experience in both distribution and logistics
  • Strong data entry skills and attention detail
  • Ability to prioritize work, delegate and meet deadlines

 

Other Attributes

  • Ability to maintain positive and productive relationships with both drivers and customers
  • Exceptional analytical thinking, problem solving and organization skills
  • Reliability in successfully balancing the drivers’ health and safety with the customer requirements
  • Highly organized with a strong ability to handle stress

 

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


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